HFX wins £500k 7 year Public Sector contract

HFX wins £500k 7 year contract with a large public sector organisation. 

The HFX solution will provide a full Cloud Flexitime system to 3,500 staff working in 13 different council buildings and includes a complete security upgrade for the Council with fully integrated HFX Cloud Access control.

Nick Whiteley HFX CEO says: ‘This is an important win for HFX especially in these complicated times. We have seen a surge of interest over the last few weeks from companies looking for solutions to help them manage a way of working more flexibly in terms of location and working hours.  

This is going to be the strongest trend going forward as we come out of the Coronavirus crisis and HFX are proud to be prepared for this demand with extensive functionality within their Flexitime and Home Working modules.’

Alex Boa Sales Director commented that ‘we have seen through the outbreak of Coronavirus that moving towards a pure Cloud solution is no longer optional but essential for organisations that want to provide resilient services to all their offices and staff including those that work remotely and from home. HFX was recognised as having the most complete cloud solution on the market, with rapid implementation and exceptional support services.’

This latest win brings the number of local authorities within the UK to 400 and defines HFX as a market leader within this sector.  Indeed, HFX were the pioneers of Flexiworking and brought the first Flexitime software to the UK in the 1970s.

Nicola Smart COO states: ‘It is this track record and innovation which will propel us forward in the New World of Work post Coronavirus and we are looking forward to helping more companies manage their flexible workforces.’

Why Coronatimes are accelerating Cloud Adoption

Why “Coronatimes” are accelerating Cloud Adoption

We have already seen a steady adoption and migration to Cloud Solutions for the last 5 years as organisations seek to become more agile and less reliant on their own IT infrastructure. However, the radical change in working brought on by the COVID-19 outbreak has accelerated the adoption of Cloud solutions as organisations rush to adapt to a New World of Work.

Even before the outbreak, there were many benefits of Cloud based solutions which are worth exploring in detail;

WHY CLOUD?

Cloud based solutions are typically quicker to implement as they require no software to be installed, reliance upon internal IT or procurement of additional servers. Typically, this means that an organisation will achieve a faster ROI (Return On Investment) whilst reducing the cost of ownership. Further still SaaS Cloud solutions are an operating cost (rather than CAPEX which is the case with on-premise solutions), enabling organisations to conserve their cash and align the costs to the benefits obtained. SaaS Cloud solutions often ‘payback as they go’ out of the benefits they derive meaning the monthly cost is actually zero as a net effect to the company.

Cloud solutions are easier to support as suppliers can resolve queries quicker without the need to attend site. With automatic updates, the organisation also benefits from the latest security and feature updates ensuring the solution is always secure and feature full.

Most suppliers offer “Up-time” levels (the time that solution is available for users) that far surpasses that which could be provided by internal support. This is because they leverage £100m hosting facilities with highly redundant systems and failover which ensures the solution is running 247. This reduces – and almost eliminates – downtime that hitherto could impact on staff productivity.

However, perhaps one of the biggest benefits of Cloud solutions is the agility that they provide their host organisations and staff. Because the solution is provided via the cloud and not on installed at your office, it provides flexibility for organisations to move or bring online additional offices without the additional headache of IT. It also enables staff who are working from home/remotely with the ability to access the solution anywhere levelling-up the access to essential tools wherever staff are based.

SUPPORTING THE TRANSITION TO HOME WORKING

All these are compelling arguments in the best of times, but during “Coronatimes” moving to the cloud is not simply beneficial but now essential. Those organisations that invested in Cloud solutions have found the imposed “home working” to be relatively seamless with staff able to access the same applications from home as they would at work. Contrast this with organisations who retain legacy systems and are frantically trying to find “work-arounds” or simply making do without the key systems that hitherto were fundamental to employee productivity in the workplace.

However, this approach is short-sighted. It assumes that within a few weeks, maybe a few months things will return to normal. This is flawed on two counts, firstly some form of lock-down and home-working is likely to be mandated for perhaps up to 6 months according to the Deputy Chief Medical Officer. But more importantly it assumes that everything will eventually return to normal.

PREPARING FOR LIFE AFTER CORONAVIRUS

The onset of Coronavirus is not just an “unprecedented” event but one that will define society and the world of work long after its health and economic impacts have receded. Whilst BC (Before Coronavirus) and AC (After Coronavirus) have just started to enter our lexicon, we can expect these terms will be used to describe the many changes that are being made due to Coronavirus and will continue to persist particularly in how we conduct business and work together.

Before Coronavirus I was not a fan of home-working, but our cloud-based solutions have made the transition seamless and the fears that this would impact communications, culture and management have so far proved groundless. In fact, communication and productivity has actually improved and our cloud solutions have brought people closer together. We use our own cloud-based Time and Attendance tools so that colleagues can log their time and share their availability, and this has not just resulted in home working but also flexible working.

As the many of us move to Home and Flexible working and discover that with the right cloud-based tools this not only brings benefits to colleagues but also to the organisation we can expect that for many it will continue long after Coronavirus.

So, organisations, should not be looking for short-term fixes or work-a-rounds but actively preparing for the New World of Work, by investing solutions that are cloud based and accessible and, enhancing their support for remote/home working by implementing Scheduling and Time & Attendance to ensure that management, communication is not only maintained but enhanced and improved.

To find out more about HFX and our solutions please call 03333 44 7872, email sales@hfx.co.uk or visit http://www.hfx.co.uk

Time & Attendance Managed Service

Creating new Time & Attendance payment rules, adding new absence or adjustment reasons, restructuring your org hierarchy or simply creating new working patterns.

With HFX’s Imperago these were made immeasurably simpler, however we recognise that many of our clients simply don’t have the time or in-house resource to make these changes or often don’t feel confident doing this themselves.

OUR EXPERTISE

HFX Managed Service is a supplementary service available to clients to help with these and other administrative tasks. After all, HFX are the experts when it comes to HFX software.

Based on the same simple pepm (per employee per month) pricing, HFX can now offer you their expertise in ensuring you always get the best from your system.

AUTOMATIC ALERTS

No more ‘work arounds’ or using the wrong reason code because you haven’t created the one you really need or managing exceptions as a result of the wrong pattern being worked.

Simply submit a request via the support portal and your request will automatically log the request and alert the HFX team.

If you are interested in how HFX can help you with:

  • Managing working patterns
  • Creating new adjustment reasons
  • Maintaining the org hierarchies
  • Adding a new device
  • Template setup and distribution management
  • Visitor and Contractor management
  • Mapping new pay-codes
  • Managing public holiday calendars
  • End user training

Just get in touch! *terms & conditions apply

Call 03333 44 7872, email sales@hfx.co.uk or visit http://www.hfx.co.uk

Touch Free Access Control

  1. Full Turnkey solution including Devices and Installation
  2. Full UK Support including onsite maintenance
  3. Supports Card/Prox or Finger Print identification.
  4. Full Mustering and Roll-call
  5. Multi-Site Capable
  6. Quick to Configure, Easy to Manage, Simple to use
  7. Option for Visitor RegistrationFlexitimeTime & Attendance
  8. Card Printing Bureau service including photo and branding.
  9. Total Support including software & hardware with UK wide engineers.
  10. Integrates with any HR solution.

In response to customer requests, we can now provide touch-free access control “push to exit” devices.
These touch-less devices help prevent the spread of infection by avoiding contact.
Our Engineers can replace your existing “push to exit” devices with touch-less easily. 

Visitor Screening

  1. Track visitors and proactively manage car park
  2. Automatic notification to host of visitor arrival
  3. Cloud and Multi-site solution
  4. Full Auditing for security
  5. Works with existing corporate ID cards or used without
  6. Full Mustering and Roll call capability
  7. Registration via Tablet, PC, Kiosk and through reception
  8. Seamless integration with Workforce Management and Access Control
  9. Card Printing Bureau service including photo and branding.

HFX’s development team has been able to accelerate the testing and release phases of EveryOneCloud’s Visitor Registration Screening Questionnaire. The Screening functionality enables companies to predetermine site visitors’ eligibility prior to turning up on-site; this a crucial element in the current climate.